Veterans of Foreign Wars of the
Hill 180
Memorial Post 10216
4 August 2005
Canteen By-Laws & House Rules
ARTICLE I
ORGANIZATION, PURPOSE and SCOPE
Section 101 -- Organization: Hill
180 Memorial Post 10216 (hereafter Post), Veterans of Foreign Wars of the
United States (hereafter, VFW), Songtan, Republic of Korea (hereafter ROK),
shall operate as a non-profit, patriotic, social, fraternal and educational
association of U. S. Citizen Veterans, under the VFW National Headquarters, and
its Congressional Charter granted May 28, 1936, as amended. The Post Canteen services governance shall be
as follows:
(a) Pursuant to the By-Laws and Manual of Procedure of the VFW, the By-Laws
Department of Pacific Areas, orders issued by the authority of the National
Convention, National Council of Administration, the Commander-in-Chief, the
Department Convention, Department Council of Administration and the Commander Department
of the Pacific Area, as well as By-Laws of District III (Korea).
(b) By provisions of the
(c) The rules set forth herein and as
directed by the general membership of the Post.
(d) “He, His, Him” as used in these
By-Laws and House Rules shall include both male and female persons.
Section102-- Purpose: The purpose
of these Canteen By-Laws and House Rules are to implement the policy,
procedures, and rules for operation of the Post Canteen services that shall be
managed by a House Rules Committee (hereafter HRC). The Canteen services are
considered an integral part of the Post Home and as such the Post Canteen is
considered and operated as the Post Home and is referred to exclusively as the
"Canteen" to avoid any possible confusion.
Section 102 -- Scope: Procedures and rules set
forth herein are applicable to Post membership, Canteen employees and all
others who avail themselves of the Canteen services. Entrance to the Canteen premises implies
consent to abide by the rules stated herein.
ARTICLE II
MANAGEMENT, RESPONSIBILITIES and
AUTHORITY
Section 201 – Post Commander:
(a) Shall ensure the HRC adheres to all by-laws,
directives and regulations in Section101 (a), (b) and (c) above.
(b) The Post Commander shall serve as an advisor to
the HRC (non-voting) or in his absence the Commander may appoint the SVC or JVC
to serve as an advisor to the HRC.
(c) Will appoint a minimum of four (4) members to the
HRC.
Section 201 – Post Quartermaster:
(a)
By virtue of his Post position shall serve as the HRC Treasurer (non-voting).
(b) Will meet all expenses incurred by
the Canteen in the event revenue fails to meet operating expenses, within any
monetary limits imposed by the Post membership.
(c) Shall collect revenue monthly from
the Canteen Manager at the Post Monthly Meeting (1st Thursday of
each month). Will provide a Receipt for
received money and inform the Canteen Manager as to the current balance of
available canteen funds.
(d) Shall receive a profit and loss
statement from the Canteen Manager at the end of each month and verify its
accuracy by the bills and/or vouchers submitted with the statement.
Section 203 – House Rules Committee: The HRC shall consist of a minimum of five (5) voting
members; one (1) will be elected annually by the Post membership as Chairman, with
four (4) members appointed by the Post Commander serving at his pleasure. The
elected member will not be considered a Post officer pursuant to Section 216 of
the National By–Laws. No member of the
committee shall be a Post Trustee nor serve as Canteen Manager. The committee may elect at the first
meeting in June a HRC Vice Chairman who will act in the absence of the
Chairman. The following are specifics
for management and responsibilities of the HRC;
(a) Reports
directly to the Post Commander and is responsible to the Commander and
membership of the Post for implementing and enforcing the by-laws and rules
stated herein. The HRC will be
cognizant that its responsibilities do not expand beyond that of operation of
the Post Home and Canteen operations – it shall not dictate VFW operations.
(b) Shall be the arbitrator on all matters
pertaining to infractions occurring upon the premises of the Canteen and make
recommendations to the Post membership.
(c) Ensures
compliance with the By-Laws and Manual of Procedure of the VFW and provisions
governing the SOFA, as well as the appropriate Laws,
Regulations, and Licensing requirements of the Republic of Korea and its
subordinate agencies and governing bodies are adhered to in the conduct
of business and operation of the Canteen.
(d) Holds regular meeting on the last Thursday of
each month at 1830 hours at the Canteen, with special meetings called as
required. The meetings are called to discuss business affecting the Canteen,
making such recommendations as deemed necessary for ratification by the Post
membership or taking such actions as appropriate within the committee’s
purview. Any Post member may attend a HRC meeting, however, will not be allowed
to participate unless recognized by the Chairperson.
(e)
When necessary for the timeliness of decisions and at the discretion of
the HRC Chairman or Vice Chairman, routine business may be transacted with
votes conducted either telephonically or via e-mail. A Memorandum regarding such votes will be
created and kept on file by the HRC.
Emergency Business may be transacted with votes conducted either
telephonically or via e-mail; however, a special meeting shall be held as soon
as possible to confirm the action and/or decision. Monthly or special meetings are NOT to be
conducted in this manner.
(f) Interview and select prospective employee
applications for the position of Canteen
Manager, and maintain on file a current
job description for the position.
(g) Shall ensure ANY mismanagement or misconduct
will be brought to the immediate attention of the HRC Chairman, and the Post
Commander, and will be dealt with pursuant to the Post Adjutant/ Quartermaster
Operations Manual and the rules set forth herein.
(h) Serves as an adjudication and appeals
committee for all canteen debarments, dismissed canteen employees, and any and
all conflicts that arise at the Canteen.
(i)
Any Post member may attend a HRC meeting, however, will not be allowed
to participate unless recognized by the Chairperson.
Section
204 -- HRC Chairman:
(a) Will chair the HRC and present its
findings, rulings, and any other Canteen business deemed necessary to the Post
membership.
(b) Ensure the rules and standards of
conduct set forth herein are adhered to by all canteen employees and patrons.
(c) Work with the Post Commander and Canteen Manager
to determine the optimum operating hours for the Canteen operations.
(d) Review the canteen’s operating
books monthly. Any discrepancies or
questions will be brought to the attention of the HRC Treasurer immediately.
(e) Act as Liaise with the property owner in matters
that need attention.
Section 205 – Canteen Manager: The manager has the authority and responsibilities
to;
(a) Interview and select prospective applicants
for all canteen employee positions.
(b) Hire, evaluate and discharge employees, with the
approval of the HRC.
(c) Remove for cause any bartender or waitress whose
performance, standards, or ethics are considered substandard. The dismissed employee will have the right of
appeal to the HRC. The Canteen Manager
will inform the HRC on any appeal request by a bartender/waitress being removed
for cause. The HRC will hold a meeting
within ten (10) days of notice of appeal.
A majority vote of the HRC members present are required to uphold an
appeal, otherwise the termination for cause will stand.
(d) Refuse service to anyone violating the rules of
these By-Laws. Additionally, he may recommend debarment when deemed
necessary. Recommendations will be
reported immediately to the Chairman of the HRC and Post Commander. The Post Advocate will dispatch a letter to
the offender once the debarment has been approved after HRC review. (NOTE:
Should any member of the Post be expelled for misconduct, they shall
have ten (10) days from the date of debarment to appeal to the HRC for a
ruling. This appeal must be made in
writing and the debarment shall be enforced from the day imposed until the HRC
rules on the situation.)
(e) Refer to Appendix 1 hereto for
further job description and duties.
ARTICLE III
HOUSE RULES
Section 301
– House Rules: Procedures and rules set forth herein shall
be strictly enforced. Entrance in the
Canteen premises implies consent by all persons to abide by said
rules/procedures. Failure to abide by
these rules shall be just cause for rejection and/or debarment.
(a)
Access – The Canteen is restricted exclusively to VFW members
during VFW meetings and designated special functions. The Canteen shall be open to VFW members, US
and Korean Citizens and Third Country National (TCN) guests, at all other times
during normal operating hours.
(1) All patrons of the
Canteen shall be required to adhere to the rules of operation and regulations
governing the Canteen as set forth in these House Rules. All
Guests will sign the Guest Book; normally a VFW member will be authorized
three (3) guests at a time. Requests to exceed three Guests for special
occasions are subject to the approval of the Canteen Manager and as necessary
the HRC.
(2) There will be no special
guest, local member or other type of Canteen “Identification Cards” authorized.
(3) Members of any other VFW
Post will be considered as regular members of the Canteen and subject to its
operations.
(4) Active Duty
(b) Games
– Are played for recreational purposes only. Caution: All forms of
Gambling are strictly forbidden.
(1)
Recreational games such as bar bingo, pull tabs, sports pools and card
tournaments shall not be considered Gambling and permitted as a Canteen
function and managed by the Canteen Manager.
(2)
The Canteen Manager will have authority to implement and manage this type of
activity, i.e., sports pools, bingo, tabs, etc., as he/she determines beneficial
to the Canteen.
(3)
The Canteen Manager will maintain written procedures for each activity; the
Canteen Manager may change rules governing each activity after consultation
with the HRC. The HRC and Commander will
conduct oversight of these procedures as required.
(4)
Participants in these activities do not have to be members of the Post nor of
the VFW.
(c) Operating Hours – The Canteen operating
hours will be consistent with the Pyongtaek Tourist
Club hours established by the Osan Air Base and Area III Commander, and
(1)
The operating hours for the Canteen and services are as follows:
·
Monday through Thursday – 1600 until 2400
·
Sunday and Holidays – 1300 until
2400
·
Friday and workdays prior to
Holidays – 1600 until 0100
·
Saturdays and Sundays prior to
Holidays – 1300 until 0100
(2) HRC Chairman, in agreement with
the Post Commander and Canteen Manager may shift the operating hours no more than one
hour without the approval of the general membership. Such changes will be posted at the Canteen
two (2) days prior to the change taking affect.
(3) The Canteen Manager
has discretionary authority to close the Canteen prior to the established closing
time if deemed necessary. Only the Canteen Manager will exercise this
authority.
(d) Canteen Services – The Canteen provides a location and venue for
recreational activities to VFW members and their guests. All authorized members and guests are allowed
to utilize canteen services while visiting the Canteen. The following regulation and procedures
apply to all Canteen services:
(1) The operating hours for services will be
the same as listed above.
(2) "Last
Call" for services will commence 30 minutes prior to
closing. Any and all beer previously purchased
and stored in Canteen services coolers but not drank by "Last Call"
shall become property of Canteen services and be included in the evening inventory.
Canteen employees will retrieve all drinks not consumed at the time of closing.
All non-employees will depart the Canteen no later than the established closing
time.
(3) All drinks must be consumed by
closing. Canteen employees will remove
all drinks not consumed at closing time.
(4) All food and beverages offered for sale,
within the Canteen, will be purchased by the Canteen.
(5) All beverages consumed in the Canteen must
be purchased through the Canteen services and consumed in the Canteen.
(6) Exception to paragraph above is as
follows:
·
Liquor authorized for storage in Canteen liquor
lockers.
·
A patron may hand-carry a bottle of water into the Canteen,
or six-packs of beer that may not be completely consumed at one time. Storing of large quantities or cases of beer
and other obvious abuse of these rules is prohibited.
·
All set-ups from private liquor bottles an individual
cans will be served by the Canteen services bartender/waitress only. No private
liquor bottles (to include miniatures) will be allowed on the bar or tables
under any circumstances. All mixes for set-ups will be furnished by Canteen
services. Post members may not bring their own mix or mix their own drinks. The
patron having a bottle may remove the bottle from his/her locker and give it to
the bartender/waitress for dispensing or ask the bartender/waitress to remove
it from the locker or retrieve it from storage in the cabinet. A patron-bought beer will be considered the
same price as a set-up.
·
The Canteen Manager has the authority to contract the
use of the Canteen for private parties or functions during other than normal
operating hours as long as it does not conflict with other scheduled Canteen
activities. No activities will be conducted
in the Canteen during other than normal operating hours that do not benefit the
home.
(7) The Canteen Manager has the
authority to permit the use of the Canteen for meetings and functions of other
military related Organizations during other than normal operating hours, or
during normal operating hours as long as Canteen does not have to be closed, or
the access of regular members restricted.
(8) Profanity and anti-social
conduct is strictly forbidden. Violators
will be required to leave.
(9) Pets are forbidden access
to the Canteen at all times, with the exception of Seeing Eye dogs.
(10) Canteen service sales will operate from the
Korean (Won) currency. All prices will
be posted in Korean Won. Dollars can be
accepted. The Won/Dollar exchange ratio
will be set rounded W100 below the daily Won rate posted at the Osan Air Base
Community Bank. Rates should be checked
at least weekly by the Canteen Manager and implemented at the discretion of the
Manager as required. Changes should be
in W100 increments rounded to the nearest 100 rate. For example, if the posted
Bank rate is 1030 won/dollar, then the VFW rate would be 1000. Only limited Won/Dollar exchanges are
authorized to make change on purchases.
(11) The Canteen will not accept personal checks.
(12) Dress will be in accordance with the established dress code set
forth by the SOFA and its controlling directives.
(13) The Canteen Manager has exclusive authority over Canteen employees.
(14) All complaints concerning Canteen services or employees will be
first brought to the attention of the Canteen Manager. If not resolved to complainant’s
satisfaction, then they will be addressed to the HRC.
(15) Absolutely no intimidation or harassment toward Canteen employees
will be tolerated at anytime.
(16) The Canteen Manager has the right to refuse service to anyone
violating the above rules, and ask them to leave the premises. Additionally, he may recommend debarment
when deemed necessary. Any recommended
debarments will be reported immediately to the Chairman of the HRC and Post
Commander. The Post Advocate will
dispatch a letter to the offender once the debarment has been approved after
HRC review. (NOTE: Should any member of the Post be expelled for
misconduct, they shall have ten (10) days from the date of debarment to appeal
to the HRC for a ruling. This appeal
shall be made in writing and the debarment shall be enforced from the day
imposed until the HRC rules on the situation.)
(17) Only Canteen employees and Post officers designated by name and
position are authorized behind the bar.
However, for purposes of cooking and aiding the Canteen or in situations
when necessary, the Canteen Manager, or if not present, senior Post officer,
can approve access behind the bar. In
the absence of the aforementioned people the on-duty bartender has the
approval/disapproval authority.
(18) Bartenders/waitresses shall not solicit drinks.
(19) Post officers are authorized and expected to enforce these By-Laws.
(20) Canteen Manager and elected Post officers will assist in Canteen
operations when required. In an extended
absence of the Canteen Manage (e.g., vacation), the Manager may appoint in
writing a person who will temporarily act as Canteen Manager. This letter will be posted at the Canteen.
(21) If the American Flag is displayed outside the entrance of the Canteen,
it will be retired at nightfall each day.
(22) The Canteen may sponsor up to two Dart Teams as part of the Songtan
Dart League. Sponsorship was approved by
previous VFW membership vote. The
Canteen Manger will ensure the dart area is configured to comply with League
requirements and pay entry fees for two teams from Canteen operating
expenses. Incidental expenses such as
dartboards, markers, etc., will come from Canteen expenses.
(23) The Canteen Manager, in conjunction with the HRC, will develop a
long-range plan for “capital improvement” of the Canteen. Examples are computers, major construction
such as shelving or bar improvements, air conditioners, etc. The Commander and Post members will approve
recommendations for these improvements during a general membership meeting.
(24) There will be “no smoking” during general membership meetings. This “no smoking” policy applies only to VFW
membership meetings and is not intended to implement a no smoking ban for the
Canteen. Members may request a “smoking
break” during the normal meeting; during these breaks, the designated smoking
area will be outside the Canteen. The
purpose of this clause is to respect the health requirements of our members who
desire to attend a meeting, but cannot physically tolerate smoke.
(25) There will be “no drinking of alcoholic beverages” during Post general
membership meetings, in accordance with established VFW National by-laws.
(26) Food and beverages provided by the Canteen for Friday Evenings and
special events shall be consumed on the premises. It will not be brought outside the Canteen
unless authorized by the Canteen Manager or Commander. Examples of exceptions to this rule include
providing our Landlord or other recognized people with these condiments.
(27) Liquor lockers are the exclusive possession of Canteen services.
They are for the sole purpose of storing liquor and personal items that are
used in/at the Canteen by members of the VFW. This will include Post members
and members in good standing from other VFW posts who frequent our Canteen. Only the Canteen Manager will assign liquor
lockers on a first come first served basis. The VFW and Canteen are not responsible
for any articles left in the lockers.
The Canteen Services Manager and post officers will periodically assess
locker assignments to ensure lockers are assigned to active members. Members in
good standing may store their bottles/cans behind the bar so long as space
permits. Canteen services employees are responsible to ensure liquor brought
into the Canteen by members are solely used by that member or his/her guests.
Post members assigned liquor lockers who do not use them within a 90 day period
may have their bottle(s) removed and stored under the counter and the locker
will be earmarked for assignment to the other members when necessary.
(28) Only designated VFW members will be allowed to enter the Canteen
after normal operating hours. This includes
the Canteen Manager and elected officials of the Post. Entry will be for official VFW business only,
such as to obtain items stored in the canteen, or to prepare for events such as
Christmas Day, etc. One of the above
personnel may authorize entry to other individuals in order to support official
VFW actions. If possible, the Commander
or Canteen Manager’s approval should be sought prior to entry.
(29) As part of our Post tradition, the Canteen is authorized to provide
one free drink to a newly signed up member.
The receipt will be marked to indicate the purpose of the free drink to
facilitate bookkeeping. The Canteen is
further authorized to provide one small VFW coin to new members. The Canteen is further authorized to provide
a free drink to VFW members visiting our Canteen for the first time. This will be a one-time free drink and will
be monitored by the Canteen Manager to the best of his ability.
(30) Keys to the Canteen will be stored with the receptionist of the
Pacific Hotel. At the Commander’s
discretion he may authorize keys to be produced for himself and the Canteen
Manager.
(e) Minors – NO minors will be permitted within the premises of the Canteen after
1800 hours.
The two exceptions are when
the Canteen is conducting a family restriction function (i.e., Thanksgiving
Day, Christmas Day, etc.) and on the Friday Night Social Hour when the time for
minors is 1900 hours. It is the responsibility of the minor's parents to ensure
compliance
(f) Tips – Shall be divided equally between Bartender(s) and Waitress(s).
(g) Alcohol – Bartender(s) and Waitress(s)
shall not consume alcohol while on duty.
(h) Employee Job Descriptions and
Wages/Salaries – Refer to Appendixes to these Canteen By-Laws and House
Rules for guidance and regulations.
Section
302 – Amendments to House Rules: These House Rules may be changed and amended
by the Post membership as follows;
(a) Any member in good standing in the
Post may recommend changes to these rules by submitting in writing to the HRC.
The HRC will meet, discuss and recommend a course of action to the general
membership assembled at a regular or special meeting. If a special meeting is called, a ten (10)
day notification will be sent to all members and posted on Post Canteen
bulletin board. The general membership
shall have the authority to act on such recommendations by two-thirds (2/3)
vote.
(b) The HRC may by the use of
appendixes hereto to amend operational matters, i.e., Operating Hours,
Employment Conditions, and other necessary actions to insure the continued
smooth operation of the Canteen.
(c) Any actions taken under this
section shall be subject only to Post membership approval/disapproval
and need not be forwarded to Department for review unless in a revision to
these By-Laws and House Rules.
ARTICLE IV
CANTEEN
FINANCIAL OPERATIONS
Section
401 – Records: The Canteen Manager shall keep an accurate approved
set of records and accounts.
Section 402 -- Discretionary Funds: The largest sum which the Canteen Manager may spend
(discretionary) without a vote of the Post membership shall be $75.00
weekly. The Canteen Manager may also
expend a maximum of $50.00 per week to any designated individual for Friday
food preparation. This will not be
considered part of the weekly “discretionary” expenditures.
Section 403 – Funding: All items and equipment that generates profits for the Canteen will be
bought with canteen funds, e.g., dart boards, supplies such as eatery items,
light bulbs, table clothes, etc. This will
include products for resale such as hats, shirts, coins, pins, etc.
Section
404 -- Emergence Expenditures: The HRC, with
the approval of the Post Commander may in cases of emergencies (i.e., emergency
repairs) approve the expenditure of Post funds up to $200.00 to ensure smooth
operation of canteen services.
Section 405–Operating Expenses: The HRC,
Canteen Manager, Quartermaster, and Post Commander shall determine the amount
of money to be held for Canteen operations.
This may include sufficient funds to defray rent, salaries, bonuses,
utilities, and other expenditures associated with Canteen operations (Refer to
Appendix 1 hereof; the Canteen Manager is required to pay all bills associated
with Canteen operations, etc…). The Post Quartermaster will meet all expenses
incurred by the Canteen in the event revenues fail to meet operating expenses, within any monetary limits imposed by the Post membership.
Section 406 – Turnover of Funds: The HRC and Canteen Manager shall turn over to the
Post Quartermaster if moneys available, at least weekly, all net profits and
property acquired over above specific sums which are prescribed in this
Article, and which sum shall be retained for current Canteen expenditures.
Section
407 -- Profit and Loss Statement: At the end of each month the Canteen Manager
shall furnish the Post Quartermaster a complete written profit and loss statement. The statement will be posted on the Post
bulletin board and sums entered in the Post minutes. Bills and/or Vouchers will support all
expenditures and the format will be pursuant to the Quartermaster’s Manual.
Section
408 -- Canteen Fund: The Post shall maintain a separate “Canteen Fund” as
part of the Accounting Ledger. Once this
fund reaches W200,000 the HRC Chairman and HRC will review the necessity to
transfer excess funds into the General Fund.
If the Canteen Manager foresees impending costs that might require these
funds, it will be discussed during the monthly HRC Meeting and a recommendation
on “transfer of funds” made to the Post membership at the monthly Post meeting.
Section
409 – Review: The Canteen’s books and records will be reviewed at
the end of each month
by the HRC Chairman. Any discrepancies will be
brought to the attention of the HRC Treasurer immediately. Additionally, the HRC and manager shall keep
accurate books open to inspection of Post members’ at all reasonable times.
Section
41O – Audit: The Post
Trustees shall audit the books and records of the Canteen a minimum of
quarterly. The Quarterly Canteen Audit
will be attached to the Quarterly Audit of the Records of the Post
Quartermaster. Special Audits will be
conducted upon the departure (for whatever reason) of the Canteen Manager, a
change of the HRC Chairman and/or the Post Quartermaster, or any other Canteen
employee or Post officer specifically designated to handle Canteen funds.
ARTICLE V
APPROVAL and AMENDMENTS
Section
501 -- Approval: These
Canteen By-Laws and House Rules will become effective immediately upon approval
of the Department Commander of the Pacific areas.
Section
502 -- By–Laws Amendments: The
Canteen By-Laws and House Rules may be amended or revised by two thirds (2/3)
vote at a general or special meeting called for such purpose, provided,
however, that notification shall be pursuant to Section 202 of the VFW National
By-Laws. Such amendments or revision
shall be submitted to the Department Commander for review and approval. If
District By-Laws dictate that amendments or revision to these Canteen By-Laws
and House Rules shall be referred to District for recommendations prior to
review by Department, then this shall be accomplished.
Section
503 – House Rules and Appendixes: Any amendments pursuant to Section
301 and Appendixes hereto need not be submitted for review and approval by
Department unless they are inclusive in a revision to these By-Laws and House
Rules. All amendments and/or revisions to the various other sections herein
require review by Department as changes occur.
These
Canteen By-Laws and House Rules were adopted, subject to the review and
approval of the Department Commander, Department of Pacific Areas, VFW on the 4th
day of August of 2005 at a regular
membership meeting of Hill 180 Memorial Post 10216 the of the Veterans of
Foreign Wars of the United States in Sontang, Republic of Korea.
Official:
Approved:
_____________________
___________________
Adjutant & HRC Chairman Post Commander
Copy to: Department Adjutant
Department Advocate
District III Commander
Appendixes:
1. Canteen Manager – Job Description
2. Bartender/Waitress – Job Description
3. Janitor– Job Description
4. Paid
Employees Wages and Salaries
Appendix
1 – CANTEEN MANAGER
1. Responsible
directly to the HRC and Post Commander for canteen services operations.
2. Supervises
canteen services staff. Provide periodic
feedback to employees on their performance, praise strong points and council on
areas for improvement. Any disciplinary
actions will be documented in writing and provided to the HRC. This documentation will provide justification
for any future personnel actions.
3. Will procures
canteen services supplies, services and beverages.
4. Monitors
stock levels on a daily basis for accuracy.
5. Ensures Canteen
is clean for services operations, including all storage spaces and emergency
exit areas.
6. Pay
rent, utilities, salaries and other debts arising out of canteen services
operations. Bills will be paid each month in prioritization of: rent, utility
expenses, bartender/waitress wages, and Canteen Services Manager wages. Bills,
receipts or vouchers will support documentation of all expenditures. If income for the month is less than
expenses, the Canteen Manager will request shortfall from the Post
Quartermaster. Merchandise purchased by
the Post General Fund shall not be credited as Canteen profits, i.e., caps,
shirts, etc. However, these profits will
be annotated separately to provide the Post with an accounting of these
purchases. Submit all bills and receipts
to the HRC Treasurer. All revenues in
excess of expenses will be given to the Post Quartermaster.
7. Maintain
canteen services financial records. At the end of each month the Canteen
Services Manager shall furnish the Post Quartermaster a complete written profit
and loss statement. The statement shall be posted on the post bulletin board
and sums entered in the post minutes.
8. Has
authority to stop service to and expel customers who fail to comply with House
Rules.
9. Insure that any repairs needed to the
canteen services area are accomplished and if outside help is required
coordinate with the Post Commander.
Provide HRC and Post Commander written notification of any major repairs
affecting the Canteen and periodic updates on status.
10. Responsible
for recommendation of hiring and removal of canteen services bartender/waitress
and janitorial service employees.
11. Provide
liaison with the landlord; advise landlord of any upcoming Post events that
affect his facility; and coordinate for any repairs requiring landlord
assistance. The Post Commander and HRC Chairman will assist as necessary.
12.
Shall be present for opening of
canteen services when possible and periodically available at closing. Will inspect inventory logs, review
compliance with canteen procedures and regulations, and periodically poll
canteen customers for comments.
13.
Will develop written procedures for
opening/closing of the canteen, brief bartenders/waitresses on these
procedures, and ensure compliance. HRC
and Post Commander must approve these procedures and changes.
14.
Is responsible for coordinating Canteen
activities dependent on canteen operations.
Specifically, but not limited to the following:
a. Coordinate Friday evening food preparation by soliciting
volunteers. In the absence of
volunteers, Canteen Services Manager will prepare a simple arrangement of food,
i.e., sandwiches, hotdogs, etc. The Canteen
Manager is not expected to use their ration control plate for acquisition, and
if necessary will buy food on Korean economy.
b. Coordinate special events such as Thanksgiving Day and Christmas. Prepare and monitor a volunteer list for food
preparation and advise Post Commander of any shortfalls. This will ensure a successful event.
15.
Will assist in canteen operations
when required, for example, with the absence of bartender/waitress due to
vacation/illness, etc., or during busy periods of business. However, if this position must be filled for
an extended period of time due to lack of employees or other extenuating
circumstances, then they will be paid the minimum bartender’s salary. Approval will be granted by the HRC.
16. Will
construct and maintain a Canteen Suggestion & Comments Box to allow an easy
method for Post members to provide feedback.
Periodically review comments, constructively entertain suggestions for
improvement, provide feedback to submitter, and advise HRC and Post Commander
of any recommendations for adopting suggestions.
17. Works under
the guidance of and approved recommendations of the HRC and Post Commander.
Appendix 2 – BARTENDER / WAITRESS
1. Serve drinks
to customers. Bartenders/waitresses will
provide service in a courteous manner and avoid arguments with customers. Failure to do so may result in disciplinary
action. Refuses service to customers at
the direction of the Canteen Manager. When necessary advise customers that they
are not authorized to serve themselves.
2. Maintains cleanliness of
Canteen during operating hours. Will
maintain the bar and all areas behind the bar in a manner that is neat and
orderly and presents an appearance of organization. Clean the refrigerators and coolers as
required. Will assist in the cleaning of
the food area following Friday’s food or other events as necessary. Any remaining food items will be placed out
as “free” snacks the following day.
Otherwise, items will be either disposed of or taken home.
3. Order
canteen beverages and supplies as necessary.
4. Understands
and uses cash register for all transactions and give receipts to customers.
5. Work
under the supervision of the Canteen Services Manager.
6. Be familiar and comply
with opening/closing procedures. Perform
daily inventory of canteen stock at the end of the business day.
7. Report any
disturbances and/or rules infractions in the Canteen area to the Canteen
Manager and Post Commander or senior Post official. If required, immediately call law enforcement
personnel (
8. Call Canteen Manager and alternate
worker when unable to come to work for any reason.
9. Keep the Canteen Manager informed of
any and all discrepancies noted in the canteen (supply shortage, inoperative
equipment, etc.).
10. Bartenders/waitresses
shall not solicit drinks.
11. Have to right to appeal
counseling/disciplinary and/or firing actions to the HRC.
Appendix 3 – JANITORS
1. Maintain
cleanliness of Canteen with cleaning to be performed during non-operating
hours.
2. On a daily basis; mop, sweep, dust, take
out trash and wash dishes that were not washed during normal operating hours,
clean and disinfect the bathroom, etc…
3. Minimum of once a week; clean all glass
and mirrors, polish bar stools, chair and table bottoms (platform portions), or
any other cleaning deemed necessary by the Canteen Manager.
4. Clean
and disinfect the bathroom and empty all accumulated waste receptacles daily.
5. Works only
under the supervision of the Canteen Manager or Post Commander.
Appendix 4 –
WAGES/SALARIES
VFW POST 10216
PAID EMPLOYEE WAGES/SALARIES
1.
Canteen
Manager:
(a) Starting Salary – Negotiable, but not to exceed $600.00 per month and approved by the HRC.
(b) Increases – Will
be approved by the general membership.
2. Bartender/Waitress:
(a) Starting Salary – Negotiable, approved by
the HRC.
(b) Increases
– Will be based on performance, as recommended by the Canteen Manager to the
HRC.
(c) Review – HRC will
review salaries every six months and make any recommendation for any increases
to the general member ship for approval or disapproval.
(d) Bonuses: Bartenders/Waitresses may receive holiday bonuses twice a
year (
(e) Drink Commissions: Bartender/Waitress drink commissions will be set
by the HRC with general membership approval.
The bartenders/waitresses will receive 50% of that set price payable
upon the establishment payday (normally the first day of each month.
3. Janitorial Services:
(a) Starting salary – W130,000 per month.
b)
Increases of W10,000 per month at six month intervals for the first year, not
to exceed W150,000 per month, based on performance. Annual increases will be
given after the first year at W20,000 per month not to exceed W190,000 per
month also based on performance.
(c) The HRC will review salaries every six
months and make recommendations for any increases to the general membership for
approval/disapproval.